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Measures to Register with eHRSS Using New Smart HKICs

 
a cartoon man show his new smart HKIC

To tie in with the commencement of the smart Hong Kong Identity Card (HKIC) replacement exercise in end-2018, the Electronic Health Record Office will implement measures to facilitate registration with the Electronic Health Record Sharing System (eHRSS) for holders of new smart HKICs.

 
Commencing from end-November 2018, the Hong Kong Government will start issuing new smart HKICs to replace the existing ones. The territory-wide identity card replacement will be conducted in phases, with the whole exercise estimated to complete in about four years. During this period, both existing and new smart HKICs will be accepted for patient registration with eHRSS. To accommodate the use of new smart HKICs, the Smart Identity Card Electronic Authentication System of eHRSS will be updated.
 
So what is the main difference between the new and existing smart HKICs for eHRSS registration? Frontline staff of healthcare providers (HCPs) may note that the “chip” of the new smart HKIC, used for storing and processing data of the cardholder, is now embedded at the back of the card. While this means slight changes to the existing workflow when handling patient registration with eHRSS, the whole process remains simple and easy.
 
Existing smart HKIC   New smart HKIC with chip embedded at the back
Existing smart HKIC   New smart HKIC with chip embedded at the back
 
New Patient Registration Workflow
To facilitate the use of both existing and new smart HKICs for eHRSS registration, the user interface of the “All-in-One” function of the registration module will be revamped to ensure the workflow is clear, user-friendly and simple-to-use. The system layout will be re-arranged into 2 panels, with smart HKIC workflow on the left and manual input workflow on the right. Users can refer to the icons and instructions for guidance to complete eHRSS registration for patients.
 
Below are highlights of the smart HKIC workflow for easy reference -
 
Existing smart HKIC's chip facing up with photo side New smart HKIC with chip embedded at the back
Check the version of the smart HKIC of the patient and insert card into the card reader with chip facing up.
 
2)example: click Existing smart HKIC
 
Select the version of the smart HKIC and gender of the patient.
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3)click Confirm
 
Confirm system messages when prompted to proceed with loading and reading the smart HKIC.
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4)keyboard input
 
After confirming that the patient agrees to access the data stored in his/ her smart HKIC, follow the remaining data input procedures as the previous workflow to complete the registration.
 
 
Alternatively, users can choose to manually input the required personal particulars to the system via the right panel of the system page to register for the patient.
 
For more details and enquiries for the new registration workflow, please contact our staff of the HCP hotline at 3467 6230.
 
 
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